5.4 DRAFTS AND REVIEWS
The drafts produced by the Committees shall be reviewed at various stages and revised as detailed below:
This would be the draft prepared by the Principal Author in the functional Committee.
This would be the draft after initial review by the functional Committee.
After the final approval of the functional committee, the revised draft to be passed on to the Functional Panelists for review. The OISD coordinator on behalf of the functional committee would be responsible for circulating Draft-II to the Functional Panelists and obtaining their comments directly to him. The OISD coordinator on behalf of the committee would be responsible for conducting the meeting of the above panel after circulating the Draft-II of the document to all the members of the panel i.e. all OISD functional Directors. During the meeting, member coordinator shall make a detailed presentation on the draft document as finalized by the functional committee.
OISD coordinator shall compile all the comments received from OISD Directors and incorporate all the changes in the document as decided in the Director’s review meeting and prepare final Draft-II of the document. Member coordinator shall circulate the finalized Draft-II of the document to the functional committee for necessary information and review of the committee.
Draft-II as finalized after the Director’s review meeting and after formal ratification of the functional committee (either by conducting the meeting of committee or by circulation) shall be hosted on official website of OISD i.e. www.oisd.gov.in for a period of one month for comments from public/professional bodies. Information of web hosting of the document shall be duly advertised in leading newspapers prior to hosting the document on the OISD website.
The comments received on the web draft from the public/professional bodies would be reviewed by the committee and if found relevant, the same shall be incorporated and the draft revised as Draft-III. The member coordinator would be responsible for sending Draft-III to the Principal Panelists for their comments. He would also receive the comments and place them before the Functional Committee for review. After incorporation of Principal Panelists comments the draft would be called as Draft-III and placed before the Steering Committee for adoption.
After approval of Steering Committee, the Draft-IV would be circulated to Safety Council members for their comments. The comments, if any, received would be reviewed by OISD along with Functional Committee leader and coordinator. The final Draft-V would be prepared after incorporation of the comments. The comments which are not accepted would form an Annexure along with the draft V.
The Draft-V would be placed in Safety Council for approval. After approval, the document would be released printing.
At all stages of review the action taken on the comments received from the Functional Panelists and Principal Panelists shall be intimated to them in writing by the member coordinator on behalf of Functional Committee. Comments from Safety Council members would be replied by OISD, in consultation with Committee leaders and member coordinator.
